It happened quickly and without a lot of fanfare, but on January 1, 2013, new Ohio background check regulations went into effect for home- and community-based care providers in the state.
The changes include:
• Expanding the list of disqualifying offenses from 55 to 130,
• A provision that background checks need to be redone at least every five years, and
• A requirement that six databases must be searched as part of the background screening process.
Ohio HB 487 affects four state departments in regards to criminal record check and database search requirements – Ohio Department of Aging (ODA), Ohio Department of Health (ODH), Ohio Department of Job and Family Services (JFS) and Ohio Department of Developmental Disabilities (DoDD). If a healthcare provider has services or departments that fall under the purview of any of those state departments, their employee may be subject to these new background check requirements. (To review an analysis of the bill by the Ohio Legislative Service Commission, click here.)
The six databases that must be checked include:
• System for Award Management (SAM)
• Office of Inspector General (OIG) list of excluded individuals
• Abuser Registry: Department of Developmental Disabilities Abuser Registry
• Ohio Attorney General’s sex offender and child-victim offender database
• Department of Rehabilitation and Correction’s offender search
• Nurse aide registry
If a candidate or employee appears unfavorably on any of these databases, those subject to the rules of Ohio HB 487 cannot hire or continue to employ that person.
Corporate Screening recommends that employers carefully review each state agency’s rules to see which applicants and employees require criminal records checks. Bearing in mind that employees often cross train to different positions, or if you have any doubt as to whether an employee requires a background check, you may want to err on the side of caution and perform checks on all of your employees.
To facilitate the hiring process for healthcare employers, Corporate Screening has developed CS HealthSweep (Ohio), an exclusive search product that provides a comprehensive check of the six required databases. CS HealthSweep (Ohio) is unique in that it quickly searches all six of the databases simulaneously, and is able to handle large, multi-name lists. All information is reviewed and positively identified with the subject of the search prior to reporting, providing employers with a complete turnkey solution. Contact us today to learn how CS HealthSweep (Ohio) saves employers time and administrative costs.