U.S. Citizenship and Immigration Services (USCIS) has announced the official revised Form I-9 containing new revision dates, improved instruction fields and an additional page with new data fields is expected to be released later today, March 8, 2012.
Implementation and Revision Dates
The new Form I-9 will have a revision date of “(REV. 03/08/2013)N” for employers to comply with their employment eligibility verification responsibilities.
USCIS will provide all employers with a 60-day grace period to adopt and implement the new Form I-9, after which, all prior versions of the Form I-9 can no longer be used by the public. If an employer fails to use the new Form I-9 when processing newly hired employees, they may be subject to penalties imposed under the Immigration and Naturalization Act (INA).
Employers who use the electronic I-9 Form will automatically have access to the new Form I-9 before the end of the 60-day grace period. Our partner agency, Form I-9 Compliance, has already started to program the new I-9 Form in the application and is waiting for the final version to be released by USCIS to complete the update to the electronic Form I-9. Once again, as noted by USCIS, you can continue to use the current I-9 during the 60-day grace period.
Employers who currently use I-9 forms to verify the employment eligibility of their employees do not need to complete a new form for those individuals, unless re-verification is necessary. If unnecessary verification is imposed, the employer may be subject to penalties based on a violation of the anti-discrimination provision of the INA.
Changes to the Form I-9
The form will have an additional page, and USCIS says that improvements have been made to reduce errors while completing the form. The changes to form include:
• The addition of data fields for employee’s foreign passport information (if applicable), telephone number and email address.
• Improved instruction fields for the form.
• Revision of the form’s layout, expanding it from one to two pages (not including the form instructions and the Lists of Acceptable Documents).
Once the official revised Form I-9 has been released, Form I-9 Compliance will complete the programming of the revised Form I-9 for users.
Corporate Screening will continue to monitor new Form I-9 progress and will provide you with updates as they occur.