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Employers, please note that the U.S. Citizenship and Immigration Services (USCIS) recently announced the release of a revised Form I-9, effective November 14, 2016. Employers will be required to use only the new version by January 22, 2017. The new version is dated 11/14/2016 N.

Corporate Screening’s partner, Form I-9 Compliance is finalizing the programming required for the release of the revised Electronic Form I-9. At this time a release date has not been announced, but Corporate Screening will let keep you advised as we learn more about that. Additionally, Form I-9 Compliance will release webinars on the new features of the Form I-9 and what has changed. The webinars will also include guidance on the proper completion of the new Form I-9. We will share information about the times and dates of these webinars as soon as it becomes available.

To assist you in the transition, Form I-9 Compliance has identified some of the most important changes in Section 1 of the new Form I-9, as outlined below.

Section 1  Most Important Changes:

  • USCIS has replaced the “Other Names Used” field in Section 1 with “Other Last Names Used” in order to avoid possible discrimination issues and to protect the privacy of transgender and other individuals who have changed their first names.
  • Section 1 has been modified to request that aliens authorized to work record EITHER their;
    • Alien Registration Number (A-Number)/USCIS Number OR
    • Form I-94 Admission Number OR
    • Foreign Passport Number & Country of Issuance.
  • If the employee does not use a Preparer or Translator to assist in completing Section 1, he or she must indicate so on a new check box labeled, “I did not use a preparer or translator.” In addition, the form enables the completion of multiple Preparers and Translators, each of whom must complete a separate Preparer and/or Translator Section.
  • No blank spaces are allowed. If an employee does not provide any of the following information in Section 1, he/she must enter N/A on the Form I-9.
    • Middle Initial
    • Other Last Names Used
    • Employment Authorization Expiration Date
    • Alien Registration/USCIS Number
    • Form I-94 Admission Number
    • Foreign Passport Number
    • Country of Issuance
    • E-mail Address
    • Telephone Number

Look for additional information soon regarding changes to Sections 2 and 3.