Employers, please note that the U.S. Citizenship and Immigration Services (USCIS) recently announced the release of a revised Form I-9, effective November 14, 2016. Employers will be required to use only the new version by January 22, 2017. The new version is dated 11/14/2016 N.
Corporate Screening’s partner, Form I-9 Compliance is finalizing the programming required for the release of the revised Electronic Form I-9. At this time a release date has not been announced, but Corporate Screening will let keep you advised as we learn more about that. Additionally, Form I-9 Compliance will release webinars on the new features of the Form I-9 and what has changed. The webinars will also include guidance on the proper completion of the new Form I-9. We will share information about the times and dates of these webinars as soon as it becomes available.
To assist you in the transition, Form I-9 Compliance has identified some of the most important changes in Section 1 of the new Form I-9, as outlined below.
Section 1 Most Important Changes:
- USCIS has replaced the “Other Names Used” field in Section 1 with “Other Last Names Used” in order to avoid possible discrimination issues and to protect the privacy of transgender and other individuals who have changed their first names.
- Section 1 has been modified to request that aliens authorized to work record EITHER their;
- Alien Registration Number (A-Number)/USCIS Number OR
- Form I-94 Admission Number OR
- Foreign Passport Number & Country of Issuance.
- If the employee does not use a Preparer or Translator to assist in completing Section 1, he or she must indicate so on a new check box labeled, “I did not use a preparer or translator.” In addition, the form enables the completion of multiple Preparers and Translators, each of whom must complete a separate Preparer and/or Translator Section.
- No blank spaces are allowed. If an employee does not provide any of the following information in Section 1, he/she must enter N/A on the Form I-9.
- Middle Initial
- Other Last Names Used
- Employment Authorization Expiration Date
- Alien Registration/USCIS Number
- Form I-94 Admission Number
- Foreign Passport Number
- Country of Issuance
- E-mail Address
- Telephone Number
Look for additional information soon regarding changes to Sections 2 and 3.