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Corporate Screening’s partner, Form I-9 Compliance, is finalizing programming and testing for the release of its revised Electronic Form I-9 (version 11/14/2016 N). As you are aware, USCIS recently announced the release of the revised form I-9, effective November 14, 2016. By January 22, 2017, employers must use only the new version, dated 11/14/2016 N. Until then, you can continue to use the version dated 3/8/2013 N or the new version.

As we receive more information about the new programming and the accompanying informational webinars, we will share it with you. At this time, here are the most important changes to Section 2.

Section 2: Most Important Changes

  • USCIS has added a new “Citizenship/Immigration Status” field at the top of Section 2, where the employer is expected to write the number corresponding with the citizenship/immigration status selected by the employee in Section 1.
    • For example, if the employee attested to being:
      • A citizen of the United States, the employer must record the number 1 in this new field.
      • A noncitizen national of the United States, the employer must record the number 2 in this new field.
      • A lawful permanent resident, the employer must record the number 3 in this new field.
      • An alien authorized to work until, the employer must record the number 4 in this new field.
    • NOTE: the Electronic Form I-9 will auto populate the Citizenship/Immigration Status number, based on the Section 1 selection by the employee.
  • The Form I-9 instructions indicate that employers must enter “N/A” in Section 2 if a particular document presented does not contain a document number or expiration date (as applicable).
  • Section 2 has a new dedicated area to enter additional information that employers are currently required to notate in the margins of the paper form, such as:
    • Employment authorization extensions for Temporary Protected Status (TPS) beneficiaries;
    • F-1 OPT STEM students;
    • CAP–GAP;
    • H-1B and H-2A employees continuing employment with the same employer or changing employers;
    • Other nonimmigrant categories that may receive extensions of stay; and
    • Additional document(s) that certain nonimmigrant employees may present.
    • NOTE: the Electronic Form I-9 also has an “Add Notes” feature that allows employers to notate this additional information.

The Section 2 Last Name (Family Name) and First Name (Given Name) fields have been changed to Last Name (Family Name) of Employer or Authorized Representative and First Name (Given Name) of Employer or Authorized Representative respectively, to prevent any confusion regarding the name that should be entered.

Coming soon, we will share information about the most important changes to Section 3 with you.