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Privacy Policy

Privacy Policy

Corporate Screening Services, Inc. (“CS”) is a Consumer Reporting Agency as defined by the federal Fair Credit Reporting Act and provides sensitive and confidential information about individuals. This information may include, but is not limited to, full name, previous names used, Social Security Number, date of birth, phone numbers, residential address, credit information, employment history, academic history, and criminal record history. We provide employment screening services only to businesses with a permissible purpose and only after they undergo a vetting process. We release information via telephone, fax, mail and electronically, only to the individual(s) or business(s) that originally requested the service. Under no circumstances will the personal information collected and maintained in our databases ever be sold or provided to an outside entity for any purpose. CS does not use our databases of applicant information to compile mailing lists for sales or any other purpose.

This Privacy Policy covers the information practices of CS and describes the principles CS follows with regard to information submitted by our clients and their applicants and employees, and to other data that we collect from third parties and other sources in connection with the services we provide. These information privacy principles have been implemented by all CS personnel regardless of their location. All data shall be collected, stored and used in compliance with applicable law, which may include the federal Fair Credit Reporting Act (“FCRA”), individual state background screening and privacy laws, the European Union Data Protection Directive and other national laws.

 

Personal Information Disclosure: United States or Overseas

Corporate Screening does not offshore work as a general business practice. All Consumer Reports or Investigative Consumer Reports completed by Corporate Screening are compiled and retained within the United States. Information sources outside of the United States may be contacted, at the client’s request, in order verify information claimed by an applicant which took place outside of the United States.

Contact

For questions or additional information regarding Corporate Screening’s Privacy Policy, please contact:

Kevin Neudecker
Quality & Compliance Manager
Corporate Screening Services, Inc.
16530 Commerce Court
Cleveland, OH 44130-6305
P: 800-229-8606 x383 F: 440-239-6203
compliance@corporatescreening.com

 

EU-US Privacy Shield

Corporate Screening Services, Inc. (“CS”) hereby confirms our strong policy to protect and maintain the privacy and personal data that we assemble and maintain on behalf of employers concerning consumers. CS complies with the EU-US Privacy Shield Framework and the U.S.-Swiss Safe Harbor Framework as set forth by the U.S. Department of Commerce (https://www.commerce.gov/page/eu-us-privacy-shield) regarding the collection, use, and retention of personal information from European Union member countries. CS has certified that it adheres to the EU-US Privacy Shield principles of notice, choice, onward transfer, security, data integrity, access, Recourse, enforcement and liability.

We fulfill our obligation under the seven Privacy Principles in the following manner:

Notice

CS collects information on individuals for the purpose of providing the information to employers for employment related decisions. The information is used by employers to make decisions on whom to hire, retain, promote or re-assign. It may also be utilized to conduct employee investigations where an employer has a suspicion of work related misconduct or wrongdoing, or an issue arises as to employee compliance with Federal, State, or local laws and regulations, or any employer policies.

This notice covers human resources data that is obtained manually by this service on behalf of employers. The data is obtained by manually contacting the appropriate sources of the data.

A consumer may find out more about the nature and scope of any inquiry that is made about them by contacting this service through the contact links on this web site.

Choice

Consumers are given a choice to opt-out of having their personal information collected by way of a disclosure form provided to them by our client (their prospective or current employer) prior to a background investigation report being procured. The consumer can opt-out by not signing the disclosure, thereby stating they do not give their consent to have their personal information collected. By consenting to the procurement of a background investigation report, and submitting information to our client, the consumer is agreeing to allow CS to disclose information about them to our client and to our sharing that information with our subcontractors.

Choice is further afforded by the fact that CS only collects personal information from those employers, educational institutions, or other credential granting organizations that are identified by the consumer. The collected information is then only utilized for the purpose as described above in the section on “Notice.”

Accountability and Onward Transfer

In connection with our providing services, we may in some instances, employ other companies and individuals as our subcontractors to perform functions on our behalf. All such contractors are contractually obligated to use and maintain the confidentiality of personal information in a manner consistent with this Privacy Policy. These companies may not share any such information with any third party, other than CS’s subcontractors or clients. Except as described in this Privacy Policy, or required by law, we will not use or otherwise disclose any of the personally-identifying information that is provided or that we collect from third parties or other sources. In instances of onward transfer to third parties of data of EU individuals received pursuant to the EU-US Privacy Shield, Corporate Screening is liable.

Please note Corporate Screening may be required to disclose an individual’s personal information in response to a lawful request by public authorities, including to meet national security or law enforcement requirements.

Security

CS has taken and will continue to take appropriate measures to assure the security of personal data. Any personal data transmitted to or from CS web site is protected by a secure socket layer (SSL) key which encrypts the data transmitted over the Internet. Personal data on our servers is stored in a secure manner. Access to those servers and data is strictly limited to authorized personnel of CS, who have been trained to protect against loss, misuse, unauthorized access, disclosure, alteration or destruction of personal data under CS control.

Data Integrity

CS only collects data that is strictly for the purposes listed under the section on “Notice.” The data includes information that is necessary to identify the consumer for purposes of collecting employment related information.

Access

All subjects of consumer reports have the right of access to any reports CS produces and maintains on them. You may contact CS as set out at the end of this Privacy Policy, at any time, to determine whether we hold any personal information about you and to obtain access to that information. For your protection, we will require proof of identity, including proper verification and confirmation that you are the individual who is entitled to request access, before providing information to you. If, for good reason, we are unable to provide you with access to your data or to correct data, we will let you know. Otherwise, we will mail to you if you are a U.S. resident a copy of the report about you, as it has been provided to your current or prospective employer, at no charge (as mandated by the Fair Credit Reporting Act).

If you are an EU resident or a resident of any other country where CS is doing business, you may contact us at any time to determine whether we hold personal data about you and for purposes of reviewing your personal information. If you wish to have access to that information or to correct information that you have already received from us, please contact CS as listed below.

If the consumer wishes to have information in their report corrected, amended, or deleted CS will review that in accordance with section 611 of the Fair Credit Reporting Act.

Recourse, Enforcement, and Liability

Corporate Screening is subject to the investigatory and enforcement powers of the Federal Trade Commission (FTC) and the Consumer Financial Protection Bureau (CFPB).

CS verifies adherence to the EU-US Privacy Shield by means of in-house verification by the management of this company. In addition, we provide readily available recourse mechanisms by which each individual’s complaints and disputes are investigated and resolved by reference to the Principles and damages are awarded where the applicable law or private sector initiatives so provide.

CS has agreed to participate in the dispute resolution procedures of the panel established by the EU data protection authorities (DPAs) to resolve disputes pursuant to the EU-US Privacy Shield Principles.

Please note that if your complaint is not resolved through these channels, under limited circumstances, a binding arbitration option may be available before a Privacy Shield Panel.

Contact

For questions or additional information regarding Corporate Screening’s EU-US Privacy Shield Framework, please contact:

Kevin Neudecker
Quality & Compliance Manager
Corporate Screening Services, Inc.
16530 Commerce Court
Cleveland, OH 44130-6305
P: 800-229-8606 x383 F: 440-239-6203

compliance@corporatescreening.com